ENBEL Personal Data Protection Policy 

This privacy policy will explain how our organization uses the personal data we collect from you as a visitor to our website or as a stakeholder in our project, the Horizon 2020 funded project Enhancing Belmont Research Action to Support EU Policy Making on Climate Change and Health (ENBEL), Grant Agreement number 101003966. 

What data do we collect? 

ENBEL collects personal information to keep stakeholders updated about ENBEL activities and opportunities for networking on the topic of climate and health.  ENBEL strives to limit the amount of personal information collected.  

We collect the following data for the purpose of contacting you about relevant information, activities or networking opportunities:  

    • Personal identification information (Name, email address, phone number, etc.)

    • Work affiliation and title, as well as thematic content categories.

    • Further personal information to be collected is specified in consent forms for each activity under this project.

We do not collect any sensitive data unless it is expressly needed and, in this case, on the basis of your explicit consent.

How do we collect your data? 

We collect your data from project partner’s existing networks, through project partnerships, from openly accessible information on websites or from direct contact between the project and data subject.  In addition, we may collect data through project events or newsletters you have signed up for.  

How will we use your data? 

We collect your data so that we can: 

    • Provide you with information about climate and health related events and information

    • Send you our quarterly newsletter through ClickDimensions (Microsoft)

    • Provide networking opportunities for policy-makers, researchers and other stakeholders, amongst other, this may entail sharing your contact information with other participants at events.

Your data will be shared with all project partners, including partners located in countries outside the EU, for the purpose of networking on the topic of health and climate.   

How do we store your data? 

Your data is securely stored on Microsoft OneDrive for Business, licensed to CICERO Center for International Climate Research.  Access to data saved on the project platform is limited to project participants.  Access to data stored in ClickDimensions is limited to select staff at CICERO.      

We will keep your name and e-mail address on file post-project for further networking opportunities, you may always opt out at a later date. 

What are your data protection rights? 

We would like to make sure you are fully aware of your data protection rights. Every user is entitled to the following: 

  • The right to access – You have the right to request copies of your personal data.

  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.

  • The right to erasure – You have the right to request that we erase your personal data, under certain conditions.

  • The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.

  • The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.

  • The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

 If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: enbelmanagement@cicero.oslo.no 

The right to lodge a complaint

In case of any complaint, please contact ENBEL Management immediately to resolve the problem. Please note that you have the right to lodge a complaint with the relevant data protection supervisory authority. In general, you can refer to the data protection supervisory authority responsible for the location where your place of residence or work is located, or that of our coordinator’s organization.

Web-site 

When you visit our website a small amount of information concerning your use of it is generated - see our policy on cookies and social media plug-ins below. If you only browse the website, ENBEL collects no personal data, i.e. we cannot identify who you are.

Our website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy. 

Cookies 

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.  For further information, visit allaboutcookies.org. 

We use cookies to help us improve your experience. EU legislation states that all websites should let you know when they are using cookies. Most websites use cookies, and they will not cause any harm to your device. ENBEL uses cookies to help us see which pages our visitors like and which ones are not working so well, meaning we can make improvements to the website and improve your experience. Cookies do not tell us who you are or give us any personal details about you.  

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Social media plug-ins

For embed social media plug-ins on our website we are using the so called two-click solution. This means that when visiting our page, no personal data is initially transferred to the plug-in providers. You can identify the plug-in providers by looking at their logos as well as the text that appears when you hover your mouse cursor over their logos. You can directly communicate with the plug-in provider via the button. The plug-in provider will only receive the information that you are using on the respective page of our online service once you have clicked the indicated field and thereby have activated it. The activation of a plug-in thus leads to your personal data being transferred to the respective plug-in provider and saved there (in case of US American providers in the USA). 

As plug-in providers mostly collect data via cookies, we recommend you delete all cookies in your browser via the security settings before clicking on the grayed out box.  We are neither able to influence data collection and data processing, nor are we informed as to the extent of the data collection, the purpose of data processing, or the data retention period. We also have no information from plug-in providers regarding the process of data deletion.

The plug-in provider saves the data collected about you in the form of a usage profile and uses that for the purposes of advertisement, market research, and/or needs-based website design.  Data analysis of this kind is undertaken (also for not logged-in users) in particular for the purposes of needs-based advertisement, and to inform other users of the respective social network of your activities on our website.  You have the right to object to the creation of these profiles. To make use of this right, you need to turn to the respective plug-in provider. We offer you the opportunity to interact with social networks and other users via the plug-ins, enabling us to improve our online service and make it more interesting for you as a user. Legal basis for the use of plug-ins is Art. 6 para. 1 lit. f GDPR.

Your data is passed on to the plug-in provider independently of you having an account with their network or being logged in there. If you are logged in, the data that was collected about you on our website will be attributed to your account with the plug-in provider.  If you click on the plug-in buttons and e.g. post a link on the social media account you are accessing, this information is also collected by the plug-in provider, saved in your account, and publicly shared with your contacts. We suggest you regularly log-out after using social networks, especially before clicking on any plug-in buttons as this prevents the plug-in provider from matching the activity with your account.

You can find further information on the purpose and the scope of data collection and processing by the plug-in provider in their respective data protection statements. There you can also find further information on your rights regarding this matter and customising settings and options for the purpose of protecting your privacy.  Address of the respective plug-in provider and URL to their data protection policy:

Twitter, Inc., 1355 Market St, Suite 900, San Francisco, California 94103, USA; 

https://twitter.com/privacy. Twitter has submitted to the EU-US-Privacy-Shield, https://www.privacyshield.gov/EU-US-Framework.


How to contact us 

If you have any questions about ENBEL’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. 

E-mail us at: enbelmanagement@cicero.oslo.no.